Registration & Studio Policies

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ONLINE REGISTRATION

HUDSON DANCE ACADEMY, LLC 

Studio Policies and Guidelines 

***By Registering I agree to all terms and conditions, and understand that all sales are final.

Tuition/Registration fees/Recital T-Shirts fees/Costume fees/and Summer fees are non-transferable and non-refundable.  In the case there is an Act of God the Hudson Dance Academy does not refund students for cancelled classes due to acts of god (these classes will be made up or moved to our online class room). 

Registration

Registration is open to all students, new and returning. 

Registration is done on a first-come, first-served basis. Classes with fewer than 4 dancers maybe combined or canceled.  

All class schedules and current tuition rates are available on our website and in your Hudson Dance Academy online portal/account.

When registering for fall you are registering for the 10 month school year program  September – June payments are due the first of the month and classes are averaged over the 10 months to make 10 equal monthly payments. 

*** Competition Dance Lines at Hudson Dance Academy have additional policies in addition to our regular studio cancellation and withdrawal policies: ***

Class Placement

Students are carefully placed in each class according to age, ability level, attention span, and effort. Instructors may recommend that a student move to a more suitable class after the first two weeks of classes. This is a reflection of caring teachers who want to find a class that best suits each dancer’s needs. If a dancer is unable to attend a different class, please understand our instructors will do their best to keep you child progressing at his/her level within their current class, but it may not be the best placement possible. 

Payment 

Payment options are cash, check, or credit card. Option to pay in studio or have your tuition automatically withdrawn through our Automatic payment option in your dance account. All payments are due on the 1 st of each month. Payments received after the  5th of the month are considered late and a $10 late fee will be charged. A $35 fee will automatically be charged for NFS Checks. 

Performances

All Dancers  (with the exception of our acro and technique classes) will perform in at least one Spring Recital in June of each year.  

Ballet classes (levels preschool to teen and all competitive dancers) will perform in the Nutcracker Ballet in December. We put this production on every other year, there is a costume rental/cleaning fee/participation fee due at the time of registration. These fees are non refundable, if you are unable to participate in the Nutcracker ballet we suggest registering for a class that is not participating in this performance.

Recital Costumes – REC

Each class will need to purchase one costume for our Annual Recital. Costume fees for each class will be announced with the costume selection in October. Costume fees (plus tax) are due with your October payment. Costumes that require tights will be supplied with one pair of tights.  Poms for our pom class will have a fee (plus tax) accessed along with your Costume Fee (plus tax). Hip Hop classes, shoes (plus tax)  will be selected with costume and the cost will be added to your account at the time of fitting during costume measurement week, dancers who have the same shoes will not be charged for shoes unless they need a new pair or we updated the style.

Costumes – Competition- Please see current year handout for more detailed information

Each class will need to purchase one costume for the season and for our annual recital. Costume fees (plus tax) for each class will be added to your monthly tuition and broken down into 10 equal payments. Costume fees do not include tights, shoes, or any extras, these fees will be added to your yearly glam bag. 

Attendance 

Attendance is taken at each class. Good attendance is imperative, as absences and tardiness can hold back the entire class. Please make every effort to have your child attend and be on time to every class. If your child is going to be gone from class please log into your online dance account and submit an absence, this automatically informs your dance instructor. All dancers will receive and email when they miss class that is sent from our dance studio software. 

Competitive Dancers are allowed three absences per class before they must make each missed class up in a lower or equal level class. Competitive dancers must be in attendance the week of a performance unless approved by the studio director. In the event the dancers are not in attendance during a performance week dancers will be removed from all dances and not allowed to compete. (the director has the right to tailor this rule due to circumstances but will do everything in their power to stay within our HDA Policies)

Studio Closures 

Scheduled studio closures (for example, Spring Break) are listed on our important dates page on our website, located in our monthly newsletter, and posted in the studio lobby. Hudson Dance Academy follows the Hudson School District for closure on holidays, however, there are exceptions. Please see the  important dates tab on the website. In the event of bad weather Hudson Dance Academy will make an informed decision with the highest level of safety consideration. This information will be posted on all social media as well as emailed to all parents. Each class has two built in weather cancelation days, in the event we must cancel  more than 2 classes  due to inclement weather we will schedule make up classes.   In the event that there is an act of god and the studio is closed for long term, the Hudson Dance Academy will hold classes at an alternative location or via virtual classes. 

Bullying and Behavior

We provide a safe and supportive community that fosters a lifelong love for dance and creative expression. In order to guarantee that all of our dancers are able to best pursue their passion, we implemented a comprehensive anti-bullying policy applicable to our students, dance families, staff, and employees.

We define bullying as any behavior; physical, verbal, written (either electronically or in person), that detrimentally targets another dancer. This counts as bullying when it physically or emotionally harms a dancer, targets a dancer for any actual or perceived characteristic, or creates a hostile environment in the dance studio.

Hudson Dance Academy will not tolerate bullying in any form; physical, emotional, social or otherwise. As such, we have implemented an Anti-Bullying Policy. Since our goal is to empower people and embrace individuality, one documented bullying event will have repercussions, which include immediate termination of enrollment at Hudson Dance Academy. 

Most noteworthy, as per the policy above, Hudson Dance Academy is aware that bullying does not just occur between students. Parents or guardians, who harass another student, parent, or Hudson Dance Academy staff member, will have repercussions, which also include termination of student. Please report all incidents of bullying you witness to the Director immediately. 

Dance Attire 

For all classes we require appropriate dance clothing, hair pulled back away from face, and the removal of jewelry. Dancers must also have the appropriate footwear for their genre. See your online dance account for specific shoes and dance attire required for each class. 

Bathroom Breaks 

For dancers in our pre-school program, we ask that you take them to the bathroom and wash hands before class begins to avoid interruption of dance time. If the dancer needs to use the bathroom during class, the teacher will look for a parent/guardian in the lobby to assist the dancer. If no parent/guardian is on site, a staff member will escort the dancer to the restroom and offer assistance with dressing/undressing. 

Viewing Class 

Our studio lobby has seating and windows that look into our dance floors. Watching is OK, but we ask that you do so discreetly with younger children to reduce distractions. Please inform your child (especially younger children) prior to their first class that they will be in the class with their instructor and classmates and that you will be nearby, just outside the door or windows. Please do not open the studio door at any time while classes are in session. 

Parking 

There is parking available along the fence and the perimeter of the building. There is NO PARKING against the building at anytime.  We do ask that you follow the one way around the building for the safety of our dancers during drop off and pick up.

Communication 

We try our best to keep you informed, well in advance, of important deadlines and dates. Our primary tools are our monthly news letter, website, dance account notes, Facebook posts, e-mails to families, and in-studio verbal and written announcements. We encourage all parents to put key dates in their personal calendars as soon as they are announced. The main form of communication is our monthly newsletter. Make sure you have supplied a working email in your online dance account. 

Photos and Social Media 

Hudson Dance Academy maintains the right to take photos and/or videos of its dancers or guests when present in our private facilities. The photographs and videos are intended for marketing and promotional us on our website or social media. These photos do not name or disclose personal information of those within the images. The photos taken by our HDA staff are copyrighted and not subject to duplication or reprint. 

Cancellations/Withdrawals – REC 

Tuition for fall and summer is non-transferable and non-refundable. No refunds for missed classes, costume fees, competition fees, and or dance shoes or attire. Hudson Dance Academy has the right to cancel any class with fewer than 4 students. A 30 day written notification when canceling is required, a $25.00 fee is due at time of cancellation/withdrawal from September to December of the current dance year. A $100.00 fee is due at time of cancellation/withdrawal from January to June of the current dance year.

Summer classes/intensives/camps all fees are non refundable if a dancer decides not to attend.

Cancellations and Refunds – Competition  
If a dancer drops out of the program refunds will not be given and all competition, costume, and withdrawal fees are due at time of withdrawal. If a dancer drops out of the program after choreography has begun, the studio may opt to have another dancer fill in their spot.  In that case, the dancer filling in will need use of the costume(s).

If a student is removed from a competition or from a competition line due to attendance or behavior issues, parents will not be refunded for any costs already paid. They will be responsible to pay for all costs already incurred but not yet paid.  All competition fees, costume fees and class fees are nonrefundable. 

If a student quits or chooses to drop from the competition line for any reason, parents will not be refunded for any costs already paid and they will be responsible to pay for all costs already incurred but not yet paid. If a parent decides to remove or withdraw a student from a competition line, costume fees, competition fees, and withdrawal fees are due, including but not limited to a re-choreographing fee of $200 per routine, to cover the cost of extra class time to re-block all dances. We will need to replace the dancer on the line with another dancer and will need to use the dancers costumes.   

In the case there is an Act of God the studio does not refund students for cancelled classes due to acts of god examples: fires, storms, pandemics.

Hudson Dance Academy Online Video Class Guidelines and Assumption of Risk (updated March 2020)

Hudson Dance Academy, LLC  classes via video conferencing platform Zoom  during this Act of God period. Access to our studio and social interaction in general is limited due to the COVID-19 pandemic.  Students who do elect to take classes and/or individual lessons via video conferencing must, however, abide by the following simple, commonsense guidelines:

1. Students must secure and maintain adequate space to receive the class/lesson; Dancers with smaller spaces must adjust the movements to adapt to their space. 

2. The space must be clear uncluttered floor space, so that the student can safely practice the moves and skills presented in the class/lesson;

3. The student should not attempt to practice any skills or moves that would normally require “in person” spotting and/or close supervision. When in doubt, the student should inquire with the instructor as to whether the skill or move should be attempted, and should at all times follow the guideline “when in doubt safety comes first, and the move should not be executed”.

Student, and if applicable, Student’s parent, guardian, or family members, by attending Hudson Dance Academy Online Zoom Class and are registered at Hudson Dance Academy, acknowledges  that he or she has read the above guidelines, that he or she understands the guidelines, and agrees to abide by them. Student, and if applicable, Student’s parent or guardian, further acknowledges that there is an inherent risk related to practicing some advanced dance moves and skills without in person supervision, and that Student assumes the risk of such practice if he or she elects to practice them without in person supervision.  Student further agrees that it will not hold Hudson Dance Academy, LLC and its directors, officers, agents, and  Instructors responsible for any injuries that may occur while utilizing offsite video conferencing through Hudson Dance Academy Online Zoom Classes, under the Act of God Policy outlined in our policies and procedures.

Updated 10/23